How to add a new user to your WordPress site

How to add new users to your WordPress site

Want to know how to properly add new users to your WordPress site? Read on.

Adding new users to your WordPress site

1) Login to your WordPress site as an Administrator


2) Then select “Add New” from the “Users” menu:


in WP-ADMIN, find the "USERS" menu, and select "ADD NEW"

Fig 1 – ‘Users’ menu in WordPress admin



3) You’ll then be presented with the ‘Add New User‘ page

Partial screenshot of the 'add new user' page in WordPress

Fig 2 – partial screenshot of the ‘add new user’ page in WordPress

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4) Put the person’s name (or company name) in the Username field.

Note: what you put here is only really important if the person is blogging as that often shows up there (see below).

How a username can display on a WordPress site (e.g. a blog post)

Fig 3- How a username can display on a WordPress site (e.g. a blog post)

5) Next enter their Email address.


6) Now, select an appropriate Role

We’ll do a separate post drilling into the different WordPress roles another time but as a rule of thumb I would say this:

If this is a member of your website team who you want to change content on the site, but not have access to the low level settings which, if accidentally changed, can break a WordPress site, then give assign them to the EDITOR role.

However, if you are happy for the person to have access to such low level settings then grant them full Administrator access (e.g. we are often called in to help fix WordPress sites or perform website reviews, in such case we need Admin access).



7) Make sure that Send User Notification is checked.

It should be checked by default (as you can see from Fig 2 previously)


8) Click Add New User


9)  When you do that, the person will then automatically get an email which looks like this:

Username: <USERNAME>

To set your password, visit the following address:

https://<YOUR WEBSITE ADDRESS>/wp-login.php?action=rp&key=hMqwxNPBvWyL202XJd2Z&login=blah%20Test

https://<YOUR WEBSITE ADDRESS>/wp-login.php

Note: you might want to warn the person that they will be receiving such an email so that they can keep an eye open for it. Sometimes such emails can go into spam, so be careful (that could mean you need to use a better email delivery mechanism from your website, but that’s for another blog post).


10) The person can then click the link, and set their own password.

….and that’s it!


Bonus Content

If you are adding multiple users to a site, then we would recommend you add an audit plugin so that you have a record of who changed what and when. We use the Steam plugin but there are others.

We also have a post on what to do if someone forgets their WordPress password.




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